Business travel is essential but it shouldn’t be a cost burden. Many companies are unknowingly overspending on travel due to inefficient processes, last-minute bookings, and the lack of centralized control.
If you’re wondering whether your company is leaking money through unmanaged travel, this article will show you how to identify the gaps and fix them using tools like OBT7, a smart corporate booking platform.
Business travel is essential but it shouldn’t be a cost burden. Many companies are unknowingly overspending on travel due to inefficient processes, last-minute bookings, and the lack of centralized control.
If you’re wondering whether your company is leaking money through unmanaged travel, this article will show you how to identify the gaps and fix them using tools like OBT7, a smart corporate booking platform.
How to Audit Your Current Travel Spend?
How to Audit Your Current Travel Spend?
Include a simple checklist or framework:
Are bookings centralized?
Are you using contracted rates effectively?
Do you have approval policies in place?
Can you access a monthly report of all bookings?
Are expense claims automated?
This practical section helps users evaluate themselves and take action.
Include a simple checklist or framework:
Are bookings centralized?
Are you using contracted rates effectively?
Do you have approval policies in place?
Can you access a monthly report of all bookings?
Are expense claims automated?
This practical section helps users evaluate themselves and take action.
Signs Your Company Is Overspending on Travel
Signs Your Company Is Overspending on Travel
Here are a few red flags:
- Frequent last-minute bookings leading to higher fares
- Travel bookings made through emails, calls, or third parties with no consistency
- Poor visibility into total travel spend or booking history
- No formalized or enforced travel policy
- Low adoption of negotiated supplier rates
Here are a few red flags:
- Frequent last-minute bookings leading to higher fares
- Travel bookings made through emails, calls, or third parties with no consistency
- Poor visibility into total travel spend or booking history
- No formalized or enforced travel policy
- Low adoption of negotiated supplier rates
Why It Happens: Common Causes of Overspending
Why It Happens: Common Causes of Overspending
Manual booking processes: Wasting time and risking errors
Lack of approval systems: No oversight or control over cost
Inconsistent tools or channels: Scattered communication leads to inefficiency
Policy non-compliance: Employees book outside guidelines when there’s no enforcement
- Underutilized corporate deals: Great rates negotiated, but not always used
Manual booking processes: Wasting time and risking errors
Lack of approval systems: No oversight or control over cost
Inconsistent tools or channels: Scattered communication leads to inefficiency
Policy non-compliance: Employees book outside guidelines when there’s no enforcement
- Underutilized corporate deals: Great rates negotiated, but not always used
Hidden Costs of Poor Travel Management
Hidden Costs of Poor Travel Management
Often, companies overlook indirect travel costs such as:
- Employee productivity loss from manual booking or approvals
- Poor traveler experience leading to burnout or disengagement
- Cost of handling cancellations and changes manually
- Poor negotiation leverage due to scattered travel data
Including this section highlights the real financial impact of outdated processes.
Often, companies overlook indirect travel costs such as:
- Employee productivity loss from manual booking or approvals
- Poor traveler experience leading to burnout or disengagement
- Cost of handling cancellations and changes manually
- Poor negotiation leverage due to scattered travel data
Including this section highlights the real financial impact of outdated processes.
Risk Management & Duty of Care
Risk Management & Duty of Care
Overspending isn’t just about money—it’s also about risk:
Lack of traveler tracking or real-time location awareness can lead to costly emergencies
Non-compliance with duty of care policies can increase insurance or legal costs
Overspending isn’t just about money—it’s also about risk:
Lack of traveler tracking or real-time location awareness can lead to costly emergencies
Non-compliance with duty of care policies can increase insurance or legal costs
How a Corporate Booking Tool Like OBT7 Can Help
How a Corporate Booking Tool Like OBT7 Can Help
Platforms like OBT7 are built to solve these challenges. Here’s how:
- Centralized Booking Dashboard
One platform to manage flights, hotels, transfers, and approvals.
- Smart Budget Controls
Set limits, pre-approve bookings, and track spend in real time.
- Enforce Travel Policy Automatically
Ensure every booking complies with your company’s rules.
- Detailed Analytics & Reports
Know where your money goes and identify trends instantly.
- Supplier Integrations: Direct access to airline and hotel partners with exclusive deals.
Platforms like OBT7 are built to solve these challenges. Here’s how:
- Centralized Booking Dashboard
One platform to manage flights, hotels, transfers, and approvals.
- Smart Budget Controls
Set limits, pre-approve bookings, and track spend in real time.
- Enforce Travel Policy Automatically
Ensure every booking complies with your company’s rules.
- Detailed Analytics & Reports
Know where your money goes and identify trends instantly.
- Supplier Integrations: Direct access to airline and hotel partners with exclusive deals.
What to Look for in a Corporate Booking Tool
What to Look for in a Corporate Booking Tool
Multi-level access for admins, travelers, and finance teams
Automated approval flows
Live policy alerts during booking
Integration with HR, accounting, and CRM tools
Mobile-friendly for easy access on the go
Multi-level access for admins, travelers, and finance teams
Automated approval flows
Live policy alerts during booking
Integration with HR, accounting, and CRM tools
Mobile-friendly for easy access on the go
If your business travel is handled manually, inconsistently, or without oversight, you are definitely overspending.
OBT7 simplifies the way your teams travel—ensuring policy compliance, smarter booking, and measurable savings.
If your business travel is handled manually, inconsistently, or without oversight, you are definitely overspending.
OBT7 simplifies the way your teams travel—ensuring policy compliance, smarter booking, and measurable savings.
